NOTTOWAY COUNTY PUBLIC SCHOOLS  

Position Description

 

 

POSITION TITLE:		Office Assistant
LOCATION		School Board Office
TERMS OF EMPLOYMENT:		12 Month / 240 day
SUPERVISOR:		Assistant Superintendent of Instruction and Federal Programs
FLSA STATUS:		Non-Exempt

 

General Description

• The Office Assistant plays a crucial role in supporting the daily operations. This position involves various administrative tasks, ensuring efficient communication, and providing excellent customer service to all stakeholders.

Preferred Qualifications

• A high school diploma or equivalent; additional education or training in office administration is preferred.
• Previous experience in an office environment, preferably in a school setting.

Essential Job Functions

• Assist with daily office operations, including filing, data entry, and document preparation.
• Serve as the first point of contact for visitors and phone calls; efficiently relay information to students, parents, and staff.
• Maintain records and files, ensuring confidentiality and compliance with school and division policies.
• Monitor and maintain office supplies inventory; order supplies as needed.
• Help organize school and division events and activities, coordinating logistics and communications as required.
• Work collaboratively with staff to support department and division initiatives and goals.
• Assists in securing professional development resources (i.e. lunch, and breakfast supplies) 
• Schedules meetings as requested
• Maintains inventory of all grant purchases
• Assists with the preparation of items for the annual audits and/or monitoring of federal programs
• Responsible for sorting, verifying inventory, and delivering requested items to schools
• Create, and develop documents and other needed items at the discretion of the supervisors
• Maintains all files related to instruction, grants & technology
• Serves as office backup for the receptionist
• Serve as backup for Omega submissions
• Other duties as assigned

Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and school management software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong interpersonal skills and a customer service-oriented attitude.
• Flexibility to adapt to changing priorities and demands.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  While performing the duties of this job, the employee must have the ability to sit and stand for extended periods; exhibit manual dexterity to use a telephone to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; to hear, understand speech, and speak in audible tones so that others may understand clearly at normal levels indoors and on the telephone. Physical agility to drive, bend, stoop, sit on the floor, climb stairs, walk, and reach overhead.

*Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks.

 

Requirements

• Minimum of 18 years of age.
• References:  Applicants must submit two (2) written references: one reference should be from a current or previous supervisor. Applicants may use the Nottoway County Public Schools reference form that is incorporated in the online application or a signed, dated letter of reference.
• Successful outcomes of the following background investigations/tests are required before any offer of employment can be finalized:
• Tuberculosis Screening/Test
• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation

Special  Requirements

• Possession of a valid driver’s license.
• Regular and reliable attendance is an essential function of this position.